Self-verification – Employee Mobilisation Requests

Self-verification of employee mobilisation requests in EPP offers worksite users:

• full control over their worksite mobilisation requests
• ability to view, verify, approve, decline, and lock employee mobilisation requests
• eliminates the need to contact Damstra service desk
• increase process efficiency

Read more about All verifications’ permissions and access here.

Employee Mobilisation Requests

Employee Mobilisation Requests can be accessed by going to (1) Actions via the left-sided navigation > select (2) All verifications > the landing page displays (3) Employee mobilisation requests.

The employee mobilisation requests will display all the outstanding mobilisation requests submitted by contracting companies including requirements for the self-verifying worksite. Requests are ordered from earliest to latest submission date by default but can be customised. Sessions within the next 5 days will be highlighted in yellow to call the user’s attention to verify these requests as a priority.

Employee mobilisation requests can come from new employees and existing employees.

1. New employees – new employee registration is verified by Damstra. Therefore, new employee mobilisation request will NOT be accessible for review and verification on the ‘All verifications - employee mobilisation requests page’ until the new employee registration is approved by Damstra..
   Note: Worksite users with appropriate permissions can add new permanent employees directly into EPP, as well as add mobilisations and job titles as part of adding permanent employee process. Read more about adding permanent employees here.
2. Existing employees – any mobilisation request submitted for existing employees will appear in the employee mobilisation requests page of a self-verifying worksite as soon as sent for verification. However, employee detail updates are verified by Damstra. Information will be displayed in the employee details as below.

How to verify employee mobilisation requests?

1. Select and expand the employee mobilisation request by clicking

2. Click  to open the review document window that displays employee details, document details, and overall action.

3. Review the employee and document details. Document must be downloaded to be able to action the document. Skill name can be modified if needed.

4. Approve, reject, or lock the document based on the worksite’s acceptance criteria.

• Approve – approved mobilisation request for the employee will add them to the selected preferred session date’s unconfirmed attendees’ list.
  Note: Declined document/employee requirement will appear in the EPP for Companies > Active mobilisation requests > attention required page awaiting to be resolved by company administrators.
• Decline – declined mobilisation requests will be visible in the EPP for Companies > Active mobilisation requests > declined page with the information on why it was rejected.
• Lock – lock documents for further review or approval. Explain reason for locking in the text area provided, then click . Locked documents can be unlocked by the locker.

Important note: Approving the employee mobilisation request doesn't guarantee the worker's slot to attend the session; it means the request is ready and waiting for the session's booking confirmation. The system confirms the booking by priority (whoever completes the mobilisation requirements first, gets the session slot first).