Learning Calendar - Skills

Learning Calendar is used to manage face-to-face induction training that is a requirement for mobilisation. An enhancement has been made to the Learning Calendar where you can now attach documents to the attendance learning calendar which allows worksite users to add skills and attachments to learning sessions removing the need to manually supply the attendance register to Damstra. This will make the attendance tracking self-manageable to the worksite and eliminate unnecessary admin tasks.

This feature allows custom permission and can be configured from the user details page:

1. Login to EPP and click System Settings → User Login Accounts.
2. Click the User Login Details tab of the user you want to grant access to.
   
3. Click Permissions & Access Tab then Learning management from the left side menu.
4. Under Learning calendar, tick the Create/edit sessions.

• Additional permission to Add organization-wide qualifications to the sessions is available if required for the user to do so.
• Worksite contacts/users who have the custom permission will be able to turn this on for others equal or lower to their level.

Scheduling a session in the Learning Calendar

When creating a new in the learning calendar, worksite users will now have the option to add a skill to the session so that when employees are marked as attended, the skill will automatically be added to their profiles.

The below skill type will be selectable from the list except if linked to Damstra Learning lessons, restricted, parent, and payment skills:

• Worksite Skills
• Communications Skills
• Organisation-wide qualifications

To learn more about how to create a new session, please click here.

Editing a session in the Learning Calendar

When editing a session in the learning calendar, worksite users will now have the option to add skill and attachment to the session so that when employees are marked as attended, the skill and attachment will automatically be added to their profiles.

The below skill type will be selectable from the list except if linked to Damstra Learning lessons, restricted, parent, and payment skills.

• Worksite Skills
• Communication Skills
• Organisation-wide qualifications

Skills and attachments can no longer be edited after an employee is marked as attended for the session.

To add an attachment/skill to a scheduled session:

1. Go to Learning Management and select Learning Calendar.
   
2. Select the session and click the details tab.
   
3. Scroll down and look for the Skills tab then click the  button.
4. Select the skill name from the drop-down list.
   
5. Upload the attachment for the selected skill.
6. Click the button to Add the Skill to the session. Click , to cancel the process.
7. You can add more skills by repeating the process.
8. Click the  button if mistakenly added the skill.
9. Click the X button if replacing or removing the attached document.
   
10. If multiple documents need to be attached for the skill added, drop the file or click the upload option.
    
11. Click  button once completed.
    

What happens if I mark an employee as attended?

Marking the employee as attended will:

• Activate the employee’s mobilisation if all requirements for this mobilisation have been completed, this employee will be able to access this worksite.
• Add any skills and attachments attached to the session to the employee’s profile.
• Disabled skill editing – no skills and attachments will be able to be added or removed from the session.
• Disable session or cancellation – this will prevent accidentally cancelling the session as employees have already attended.

Attended Employees

Attended employees will have an active mobilisation and any skills and attachments used for this session will be added to their profiles. Skill records automatically added to the Learning Calendar attendance will have an icon as an indicator.